Exhibit Booths

Connect directly with decision-makers across federal, state, and local agencies, prime contractors, and small business partners by exhibiting at the 18th Annual SAME DC & NoVA Small Business Conference.

Booth space is limited to 40 exhibitors in the exhibit hall and four (4) Lounges, from the First Floor Loft Lounge, and two Green Room Lounge, and Veteran's Career Lounge Sponsorship Exhibition spaces. 

Titanium and Platinum sponsorship priority booth reserved locations until June 1: #3, #4, #5, #6, #7, #8.

All will be assigned on a first-come, first-served basis through registration and payment. We are anticipating between 450 and 500 attendees at the conference.

Important Booth Details

• Electricity is not available at booths. Please plan for non-electronic displays.

• Booths may not be shipped to the venue. There is no loading dock or storage on site. All materials must be hand-carried in and out.

• You may purchase two adjacent booths to create a larger display footprint.

• Booth purchase includes a promo code for one (1) free attendee registration. Additional personnel must purchase registration tickets separately.

• Boxed lunch is available for up to two (2) registered attendees per booth on the first day of the conference.

• Booth location selection is made during the registration process based on availability.

Exhibitor Passport Challenge

All exhibitors will be included in the 2025 SAME DC & NoVA Posts' Small Business Conference Exhibitor Passport Challenge, designed to drive attendee traffic to every booth and increase engagement across the Exhibit Hall and Green Room exhibitor spaces. Participation is included automatically with your exhibit booth purchase; no additional registration required. 

How it works:

• Every registered attendee will receive an Exhibitor Passport Challenge card at conference check-in in their conference SWAG Bag.

• The Passport Challenge Card will feature up to 42 squares with exhibitor booth number, logo, and firm name on each square—one for each exhibiting company, including booths and green room exhibitor spaces.

• Attendees must visit all exhibit booths, lounges, and green room exhibitor spaces to complete their card.

• At each booth, exhibitors will initial the card to confirm attendee's visit. Exhibitors may also provide their own stamp or sticker.

• Only fully completed cards will be eligible for submission into the conference prize drawings announced at the conclusion of the conference on Wednesday at 4:00 pm.

Key Dates for Exhibitors

All times are EDT.

• Monday, June 1 (5PM)- Exhibit booth cancellation for full refund with written request (less $50 administrative fee)

• Wednesday, June 17 (5PM)- Exhibit Booth cancellation for 50% refund with written request (less $50 administrative fee). No refunds after this date.

• Monday, June 22 (midnight) – Final date to purchase booths (and sponsorship).

• Wednesday, June 24 (5PM)– Deadline to submit your firm’s logo, description, and contact for the exhibitor directory

• Friday, June 26 (7PM) - Deadline to register for

  1. your complimentary individual registration promo code ticket 

  2. request up to two (2) box lunches on exhibitor set up day.

• Tuesday, July 7 (10AM) – Booth setup begins, and boxed lunches are available at noon on the same day. Exhibitor Expo starts with ticket desk registration opening at 12:00PM.

• July 8, 2025 (4PM) – Exhibit hall closes; all exhibitors must be out of the building by 5PM.

→ All other Refunds and Transfer fees, and deadlines are in effect for individual tickets and sponsorship.